Portfolio Submission - Tenure & Appointment Stream

Portfolio Builder is the School of Medicine’s Appointment and Promotion system used to prepare and submit faculty portfolios for nominations requiring committee level review. This includes actions at the Associate Professor and Professor level, Endowed Chairs and Professorships, and Distinguished Professorships. 

To access Portfolio Builder please visit the following website: https://portfoliobuilder.hs.pitt.edu/  

Note: The Department must first initiate a nomination for the faculty candidate in Portfolio Builder before the candidate to access the system. All users must log in using their Pitt credentials. 

• Portfolio Builder Instructional Recording 
  Please note the names and actions contained within the Portfolio Builder recording are for testing and demonstration purposes only and do not represent factual appointment or promotion scenarios. 
• Department Admin User Manual 
  Please note the names and actions contained within the Department Admin User Manual are for testing and demonstration purposes only and do not represent factual appointment or promotion scenarios. 
• Faculty Candidate User Manual 
• Information regarding Secondary Appointments and Promotions 

 A secondary appointment or promotion at the associate professor or professor level can be included in the Portfolio Builder system when the secondary is being recommended at the same time as the primary appointment or promotion. 

If only the secondary is being recommend for a new appointment or promotion, then the department must submit the entire action through Pitt Worx or DocuSign for review and approval.  The submission must include a chair letter from both departments and a CV in SOM CV format, if the primary appointment is in the School of Medicine. 

See Procedure for Secondary Appointments and Promotions: https://www.medfaculty.pitt.edu/node/290

• Checklist for Preparation of Faculty Portfolios for Appointment and Promotion with Tenure, Conferral of Tenure, or Appointment and Promotion in the Tenure Stream
• Appointment and Promotion Materials- Common Mistakes
• Operating Procedures
• TFPA Committee Membership
• Pathways in the Tenure and Appointment Stream Tracks PDF
• Preparing a Portfolio for Appointment and Promotion
• Executive Summary Supplemental Guidance
• Guidelines for External and Internal Letters of Reference PDF
• SOM Curriculum Vitae Format Updated 07/2026 PDF
• Research Summary Form PDF
• Citation Report and H-Index Instructions PDF
• Teaching Summary Form DOCX
• Tenure Pre-Nomination Funding Review (Required for New Tenure Pitt-Only, Non-Clinical Faculty)
• Impact and Sustainability Form (Required for New Tenure actions in an Investigator pathway)
• Scholarship of Service Product Summary Form (Optional)
• Social and Digital Media Summary Form  (Optional)
• Scholarship of Education Form (Optional)
• SOM Guidelines for Faculty Appointment and Promotion PDF

• Checklist for Preparation of Faculty Portfolios
• Appointment and Promotion Materials- Common Mistakes
• Operating Procedures
• ASFPA Committee Membership
• Pathways in the Tenure and Appointment Stream Tracks
• Preparing a Portfolio for Appointment and Promotion
• Guidelines for External and Internal Letters of Reference PDF
• Executive Summary Supplemental Guidance
• SOM Curriculum Vitae Format Updated 07/2026 PDF
• Citation Report and H-Index Instructions PDF
• Research Summary Form PDF
• Teaching Summary Form DOCX
• Scholarship of Service Product Summary Form (Optional)
• Social and Digital Media Summary Form (Optional)
• Scholarship of Education Form (Optional)
• SOM Guidelines for Faculty Appointment and Promotion PDF

• Checklist for Preparation Of Portfolios for Affiliated Faculty Appointments and Promotions
• Committee Membership
• SOM Curriculum Vitae Format  (Updated 07/2026) PDF

• Policy on Secondary Appointments and Promotions
• Procedure for Secondary Appointments and Promotions
• SOM Curriculum Vitae Format  (Updated 07/2026) PDF